The report must include at least the following: the whistleblower’s full name and contact details, the professional context in which the information was obtained, the identified person (if known), a description of the act suspected to be a violation of the law within the Company, as well as, if applicable, evidence supporting the report, the date, and the signature, if applicable.
A report that does not include the whistleblower’s full name, valid contact details, or signature will be examined and resolved only if it contains substantial indications regarding violations of the law—similar to anonymous reports.
A person who anonymously reports legal violations cannot benefit from exemption or protection under Law No. 361/2022.
A person who anonymously reports legal violations cannot be informed about the registration of the report, its progress, or the resolution method.
The designated responsible officers are required to inform the whistleblower about the registration of the report within a maximum of 7 calendar days from receipt.
The designated responsible officers must inform the whistleblower within a reasonable timeframe, not exceeding 3 months or, in justified cases, 6 months from receipt of the report, as well as whenever there are developments in subsequent actions, except in cases where such notification could compromise the process.
The resolution method must be communicated within 5 days after the examination is completed to both the whistleblower and the affected person.
Persons who report legal violations that have occurred or are likely to occur within the Company have the following reporting options available:
Internal channel – Individuals who choose to report legal violations through the Company’s internal channel may also do so in person at the BSS headquarters by completing the Reporting Form (PDF) and submitting it in the mailbox labeled “PUBLIC INTEREST WHISTLEBLOWERS,” located at the Company’s secretariat.
External channels: a) Authorities and public institutions that, according to specific legal provisions, receive and resolve reports of legal violations within their area of competence; b) The National Integrity Agency; c) Other authorities and public institutions to which the National Integrity Agency forwards reports for competent resolution.
Legal violations – Actions or omissions that constitute non-compliance with legal provisions related to areas such as: public procurement; financial services, products, and markets, as well as the prevention of money laundering and terrorism financing; product safety and compliance; transportation safety; environmental protection; radiation protection and nuclear safety; food and animal feed safety, animal health and welfare; public health; consumer protection; protection of privacy, personal data, and the security of networks and information systems, as specified in Annex No. 2. Violations affecting the financial interests of the European Union, as mentioned in Article 325 of the Treaty on the Functioning of the European Union and detailed in relevant EU measures; violations related to the internal market, mentioned in Article 26(2) of the Treaty on the Functioning of the European Union, including breaches of EU competition and state aid rules, as well as violations related to corporate taxation regulations or mechanisms aimed at obtaining a tax advantage contrary to the purpose or objective of applicable corporate taxation laws. These violations may constitute disciplinary offenses, administrative violations, or crimes, or may contradict the purpose or objective of the law.
Building Support Services ensures confidentiality regarding the identity of the whistleblower in the public interest.
All personal data processing carried out by Building Support Services under LAW NO. 361 of December 16, 2022, is conducted in accordance with the provisions of Regulation (EU) 2016/679, Law No. 363/2018, and Regulation (EU) 2018/1725.